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SRI LANKA AIR FORCE
GUARDIANS OF THE SKIES
footer_roundelRetired Air Force Officers Association Constitution
CONSTITUTION OF THE SRI LANKA EX AIR FORCE ASSOCIATION
1.  NAME

The Association shall be called and known as the Sri Lanka Ex Air Force Association

2.  OBJECTIVE

The objects of the Sri Lanka Ex Air Force Association hereinafter referred to as “The Association” shall be:
 
a)    To foster a esprit of comradeship and esprit-de-corps among its members

b)    To assist in the rehabilitation or re-employment of its members

c)     To promote and assist in the establishment of provincial air force clubs, Associations, Co-operatives industries, farms and other organisations confined to a particular branch or trade for the welfare of its members. All such organisations shall, prior to functioning frame their rules and regulations and obtain approval of the Board of Management for such rules and regulations. On acceptance of these rules and regulations by the board of Management such organisations may apply for affiliation to Sri Lanka Ex Air Force Association. However, such affiliated organisations  shall not seek affiliation to Sri Lanka Ex serviceman’s Association without prior approval from the Board of Management or communicate directly with the Sri Lanka Air Force.       

Rules pertaining to the Affiliated Associations is incorporated in the Sri Lanka Ex-Air Force Association Constitution as ' SCHEDULE 01'.

d)    to create and maintain a benevolent fund 

e)    to grant financial and other assistance to its members and their immediate dependents who, in the opinion of the board of Management are in need of such assistance.

f)      to affiliate with the Sri Lanka Ex Servicemen’s’ Association and to promote cordial relations with other Organizations that have similar objects.

g)    to promote and safeguard the interest of its members, to create the infrastructure that could effectively implement these objectives.
 
3. GENERAL POLICY

a)    The Association is formed so that those who are no longer serving can help to maintain the traditions of the past and keep in touch with their comrades.
 
b)    The Association is non-sectarian and non-political in the strictest sense.  In no circumstances shall it, as a body, take sides in any political or industrial dispute but it may if the need arise make representations to the government or any other body on any matters regarding the welfare of members of the Sri Lanka Ex-air Force Association generally.  In all other matters individual members are free, as far as they themselves, are concerned, to act as their conscience may dictate.  Apart from this, it is in accordance with the spirit of the Association, that its members should irrespective of politics at all times do their utmost to uphold and protect the Government in power, in respect of any call made on them with the object of maintaining the good order and general welfare of the community at large.
 
c)     The Association will extend such help as is possible to all members when in necessitous circumstances, Benevolent grants and loans, may, however, be made to those members or their families.
 
4. MEMBERSHIP

a. Eligibility.

“Members of the Sri Lanka Air Force who have completed a minimum of five years regular service and have left the Air Force and Volunteer Members with a minimum of five years unbroken mobilized Volunteer Service and have left the Air Force shall be eligible for Membership in the Association.
 
Officer's who have been relieved of their Commission, Airman and Air women who have been dismissed from the service will not be eligible for Membership in the Association.”
 
b. Application
 
                    i.            Admission for membership shall be on application made to the board of management.

                   ii.            An application may be rejected by the Board of Management, but any person aggrieved by such decision may appeal to the Association for reconsideration of his/her application.
 
                 iii.            An application submitted on appeal to the Association for re-consideration shall be accepted if it is passed by the majority of votes of members present in voting at a meeting of the Association, at which the appeal is taken up for decision.
 
c.    Types of members - Persons may be admitted as,
 
i.      Member or Overseas Member

ii.     Honorary member, or

iii.    Honorary Life Member
 
d.     A person whose application for membership is accepted, may on payment of a fee Rs.1000/= be admitted as a Member
 
e.     Membership Cards

 Every member on admission shall be issued with a Membership card which shall entitle him or her to participate in the affairs of the Association.  Members are entitled to the Membership Card with the member’s photograph on payment of the cost of same.
 
f.      The Board of Management may at any time suspend from membership any member by a simple majority vote if it is of the opinion that such member should be removed from the membership of the Association.  Such decision shall be conveyed to the member in writing within seven days of suspension.  The Member may appeal to the Board of Management against such decision within one month of the decision been conveyed to him/her and the Board of Management shall then refer such appeal to the disciplinary committee set for that purpose for due inquiry. Disciplinary committee shall convey its recommendations within a month to the Board of Management and the Board of Management shall take appropriate action as recommended and inform the member.
 
The Disciplinary Committee consisting of not less than three members and  not more than five members shall be elected by the members present at the AGM of the Association from among members who have been in the Association for ten years or more and one of them will be appointed the Chairman.  The Members of the Board of Management will not be eligible to be appointed to the Disciplinary Committee.  In the event of a member leaving the Association he will cease to be a member of the Disciplinary Committee.  The Disciplinary committee may summon any witness or call for any record or document as may be required for the inquiry.
 
g.       Honorary Membership
 
The Board of Management may admit any member of a commonwealth Air Force (both serving and non serving members) as an Honorary Member of the Association.  An Honorary Member shall not be eligible to vote or hold office.
 
h.       Honorary life membership   
 
The Board of Management will consider and recommend to the General Body, any suitable member of the Sri Lanka Ex-Air Force Association, who in its opinion, has rendered outstanding service to the Association for Honorary Membership and he/ she shall enjoy all rights and privileges of a Life member.
 
5.    MANAGEMENT
 
a.      Patron and Vice patron: the Patron of the Association shall be the Commander of the Air Force and the Vice Patron shall be the Chief of Staff/ Director of Operations.
 
b.      Board of Management

 The affairs of the Association shall be managed by the board of Management consisting of:
 
i.     The President

ii.    Immediate Past President

iii.   Two (2) Vice Presidents- who shall be designated as the 1st Vice President and the 2nd Vice President.

iv.   The Secretary

v.    An Asst Secretary

vi.   The Treasurer

vii.  An Assistant Treasurer

viii. Seven Committee Members who shall be designated as 1st, 2nd ,3rd, 4th , 5th, 6th and 7th .”

ix.   A representative of the Sri Lanka Air Force nominated by the Commander of the Air Force.

 x.   Coordinator to be appointed by the Board of Management from among the past presidents of the Association for a period not exceeding three years.
 
c.      Tenure of Office of Office Bearers :

 Unless on vacation of office, by death, removed from membership or resignation , the President, the Secretary and the Treasurer shall hold office for a period of not more than three years from the date of assumption of office” However, all other office bearers of the Board of Management may continuously be re-elected to hold any office they previously held.
 
d.      Resignation:

 Any member of the board of Management may resign by a letter addressed to the President.
 
e.      Time Limit:

 Any member of the Board of Management who vacate office by affliction of time shall be eligible for re-election or re-nomination as the case may be
 
f.       Election:
 
i.      Subject to paragraph (g) below, all members of the Board of Management, except the representative of the Sri Lanka Air Force and the Coordinator appointed by the board of Management shall be be elected at the General meeting of the Association. President and all other office Bearers to be elected by show of hands.

ii.    The representative of the Sri Lanka Air Force To the Board of Management shall not have voting rights.

iii.   The Board of Management may carry on with it’s normal business not with standing any vacancy among its members.
 
g.      Establishment
 
i.    A member of the board of Management shall be deemed to have vacated office if he fails to be present for three consecutive meetings of the Board of Management without prior permission.
 
ii.    Any vacancy created by the vacation of office of any member of the Board of Management shall be filled by the board of Management and such member shall hold office until the next annual General Meeting.

iii    Any members of this association shall not accept office in the Sri lanka Ex-Servicmens Association with out prior approval of the Board of Management of the Sri Lanka Ex-Air Force Association. Any member who violates this rule will be removed from membership of the Sri Lanka Ex-Air Force Association.
 
h.       Meetings of the Board of Management:
 
i.    The Board of Management shall meet as an when necessary, but shall meet at least once every two months.
 
ii.   The Board of Management has authority to appoint sub- Committees as and when necessary for the furtherance of the objectives of the Association and shall have the power to co- opt any member to such sub committees.

iii.  The quorum for any meeting of the Board of Management shall be five(5)

iv.  The Board of Management may regulate its own procedure in regard to its meetings and the transaction of business at the meetings.
 
6.    MEETINGS OF THE ASSOCIATION
 
a.      The annual General Meeting of the Association shall be held before the 31st day of August each year.
 
b.      At least two weeks notice of the Annual General Meeting shall be given by notice published in any newspaper decided by the Board of Management.
 
c.      The report of the Board of Management and audited accounts for the current year shall be submitted for adoption a such Annual General Meetings.
 
d.       Forty (40) Members shall constitute the quorum for the Annual General Meeting
 
e.       The Board of Management may summon a special general Meeting at any time, to deal with urgent matters. The Board of Management shall also be bound to summon a Special General meeting within a month of receiving a written request from at lease forty (40) members of the Association and such request shall specify matters to be brought before the Special General Meeting. However, no other business than that specified in the notice summoning a Special General Meeting shall be raised at such a meeting. At least two weeks notice of the Special General meeting shall be given by a notice published in any newspaper decided by the Board of Management.
                 The quorum at special General Meting shall be forty (40)    

7.     FINANCE
 
Bank Account:    
 
a.    A Bank Account shall be opened in the name of the Association and all Money received shall be paid into this account.
 
b.   The Treasure or the Assistant Treasure shall maintain separate accounts for:
 
1.     The Benevolent Fund
2.     The General fund
 
c.    No payment out of the funds of the Association shall be made, unless it is approved by the board of Management and all cheques shall be signed by any two of the members of the board of Management including the President and one of the members.
 
d.    Accounts of the Association shall be audited by the Auditors appointed at the Annual General Meeting.
 
8.     AMENDMENT OF THE CONSTITUTION
 
a.       Notice of any motion to amend the constitution shall be given in writing to the Secretary at least 21 days before the Annual General Meeting. The Secretary shall give notice of such a motion to the members of the Association at least 7 days before the Annual General Meeting.
 
b.      All amendments to the Constitution shall be passed at a  Annual General meeting by a majority of not less than 2/3 of those present at the Annual General Meeting.

c.      Any matter not provided for by the Constitution shall be decided by the Board of Management, Whose decision in all such matters shall be final.
 
9.     REPRESENTATION AT THE GENERAL COUNCIL AND EXECUTIVE COMMITTEE OF THE SRI LANKA EX SERVICEMEN’S ASSOCIATION
 
Twenty five members to represent the Association in the General council and the Executive Committee of the Sri Lanka Ex Servicemen’s Association.
 
10.   DEFINITION
 
In this Constitution “Air Force” means;
 
•        The Royal Ceylon Air Force
•        The Sri Lanka Air Force
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